1 15 1 https://www.nal.usda.gov/exhibits/speccoll/files/original/c7e509eebbdc3df4a9f83a348be07439.pdf dae8b7f9bb08a76272c8294866727a7d PDF Text Text Item ID Number 0169 Author Rafferty, John L. ° Corporate Author Report/Article TltlO Memorandum: Limited Automation Project on Support of the VA Epidemiological Study and the CDC Birth Defects Study, from John L. Rafferty to DAAG-IM, June 2, 1982 Journal/Book Title Year 000 ° Month/Day Color Number of Images n 10 Descrlpton Notes Monday, June 11, 2001 Page 1691 of 1793 �- .- C I S P O,S ! T I O N F O R M c.' w i * c' t »i . i •' c" -r\ » « » p 140 18 £ . K R C . ' J C E OR C F F I C E S Y M B O L 1)AAG-AMR-K ho DAAG-Ki oroc*ur>»nt SUBJECT L i m i t e d A u t o m a t i o n P r o j e c t o n S u p p o r t of t h e VA K p i c i e i n i o cal S t u d y and CDC B i r t h D t - f e c L s S t u d y FROM DATE 2 June 1982 CMT i Mr. Christian/jc/5-6227 .1 . I'eforence i^ niaJc to the meeting, 27 May 1982^ between members of the Army Agent Orange T.isk Force (AAOTK) , iJefense ('.onimunicat ions Agency's Command nnd Control Tc'chnical Cc-r.ter (DCA/CCTC), and your office. 2. This will confirm agreement reached on 27 May 1982 providing necessary computer support to AAOTF. This w i l l consist of data keypunch support for the development of a Services 11CHBS data base, unit location data base, and personnel identification data base. Further, that DCA/CCTC would provide proprar.iminp support including computer manipulations and cirraiij-.oncnt with a contractor to bt designated by DCA/CCTC to accomplish data keypunching under an existing contract. TAGO will transfer the necessary funds to DCA/CCTC to provide reimbursement for contractor keypunch support. 3. Sumr.ary of agreement and work to be performed by DCA/CCTC and the contractor is ai't;:che at inclosure 1 . * nc] CF: VHCA/CCTC, ATTN: Major Hamm OSD(HA), ATT!!: Captain Flynn, MD VA, ATTN: Major Young Dr. Carl Keller, National Institute of IJw i ronmental Health Sciences DAAC-LMi;, ATT::: Mr. Ray Pott is J JOHN I.. RATFLRT C d l o n c l , GS D/rector, Adniinti y.anagement �Army Agent Orange Task Force urange lasK rorce Partial Automated Data System % SUMMARY 1. The Army Agent Orange Task Force (AAOTF) is tasked to provide extensive informat ion to the Veterans Administration Epidemiological Studv for its pilot study by 31 December 1982, and the Centers for Disease Control in Atlanta, Georgia, in support of its Vietnam Veteran Birth Defects Study (initial data to conuneru-e on 30 September 1982). AAOTF staffing with the Automation Management. Office (AMO) and Defense Communications Agency's Command and Control Technical Center (DCA/CCTC) has resulted in the following arrangements to assist AAOTF in meeting these suspense dates: a. AAOTF will provide the pertinent completed data entry sheets to DCA/CCTC. These data entry sheets will be used by the DCA/CCTC contractor to keypunch data for inclusion in three data bases. (Format specifications for data entry sheets arc attached.) One data base, the Services HERBS data base, will provide information on base perimeter, riverine, and all other identified spray missions not included on the RAKC11 HAND data base. The second data base, the unit location data base, will provide the daily location (K) of the units from all services that will be involved in these studies. The. third data base, a personnel identification data base, will contain the necessary personnel elements on the 1800 individuals involved in the VA Pilot Epidemiological Study and the 1000 veterans involved in the CDC Birth Defects Study. b. Every other Friday the contractor will provide tapes and printouts to DCA/CCTC. Upon conclusion, the contractor will provide a separate IBM, 9 track, blocked, F.BCIDIC, >^^.J600 BPI magnetic tape of all keypunched data for each data base. c. Using existing software, DCA/CCTC will match the. unit location data bast; against the RANCH HAND and Services H.F.RBS data bases. This will establish the level of herbicide exposure for each unit by depicting the number of times it was exposed to each type of herbicide. DCA/CCTC will then match these exposures against the personnel identification data base to determine each individual's level of- exposure. d. DCA/CCTC will provide printouts and tapes to AAOTF upon request. It is anticipated that such requests will be every ether week during the initial phase of the operation and monthly thereafter. e. The anticipated volume of data entry support to be contracted is: (1) Services HERBS data - 10,000 records. (2) Unit location data (a) Epidemiological Study - 21,900 records. (b) CDC Study - 109,500 records. (3) Personnel identification data (a) Epidemiological Study - 1800 individuals, 10,000 records. (b) CDC Study - 1000 individual, 2,000 records. 2. A record consists of 80 characters, total records 153,400, which will cost an estimated $41,600. �*".*•* SKRVlCK.s HEKH DATA VAK1ABL!-; NAME COLUMN 1-6 Date FORMAT 312 8 CTZ PKOV 17-lfc REMARKS Year Mo nlli Day 1, 2, 3, A 12 See Attached Sheet for Codes 0 = Orange, W = White, B = Blue P = Purple, C = Green, R = Pi:ik S - Pink-Green AC in 27 Al «JALS 29-33 15 1YPK 33 Al See Attached Sheet '-r-1' tI-62 AJ 1A Al 'K'-K.mtii H.-ni'l ' .:• ' -IS.'rvici-s In-rb Al ' 'A '-Abort • •:..! . .' • ••' .).,t 1 7 J IB 'S --full 1 'L1 -L -.:ks: 'K 1 -Spray on V'i«:ng Target 'L'-Cra-.iJ w/M.'i'o load i 'Z'-Dunp '.-•J'-M.ili.-iuii.'n :.,-i ....• /7 .1 .: i..:, .v; Al '(/•Cr.UiMj SpriV 'H'-lU-l.. ;ipr -/ I 1 ) 'F'-Kixed :-.ii. .. �i'Ut.'VINLi. - A p o l i t i c . ) ! iu'-uuliiry .;u. l >«! i v i - i i iv.'. : :i.- Irt L0.\(.. KHANi! 1M follows 36 V I N 1 I LONG 37 AN G I A N G I'Hl'OC LONC; 38 K I E N GIANG :•:' nk \ 'i:\*r.li 1,! Nil 'iUY i9 "int r\ of V i e t n a m l i s t e d as j-.iNii i.n;:c 39 CHOUKG TIII - i»'.' ^1'ANY: r;(,Al 2'\ B I N ' H Dl'uNG AO PHONG D I K i i 0- r.'ML': 1 . L'4 i'AV N 1 N 1 1 41 BA XUVF.N •).' M I.-:!: U i : . r . ?r> HAl' l i i . i i l A 42 AN X U Y K N !'!.i:ir:r 20 im-N HOA ' 43 BAG LIEU ,••';' ]"-i\: i.0;>; J7 rui'OC THY 44 CHAl' DL'C if I'n:' Vi-.;i 2« LO::C; AN ^7 46 f II, DA II LAC .19 CIA D I M ! 91 HUE I'-. K.'IA:.1:! iiOA iU GO CONG 92 DA UANC 13 ;.'!:,•; ThUAr: ji KII-:N TIMM. 93 CAM RAHH 14 '!UY!:N I;i;C 32 K I L N PIIUNG 94 DALAT '.5 (^:A.\'f, DL'C 33 DIN'M Tl'Or.-'J 95 VUNG TA'J 16 LAM DONG 34 KIT.N 11OA 96 SAIGON ! .' IUNI1 T1U.-AK 35 VIN1! DIN!! ' » . SA UEG , -.c^'i i -<sh �COLl'MN 33 Type; of Mission Codes: C = Crop Mission D = Defoliation F - Friendly line of Communication, ic. Roads, Power Linos, Railroads, etc P = Perimeter W = Waterway/Landing Zone �PERSONNEL DATA VARIABLE NAME 25A1 City 41-57 17A1 58-59 A2 Zip Code 60-64 15 Last Name •th Card 1 6-40 State cont 'd FORMAT Street d COLUMN 1-15 15A1 16-23 First Name 8A1 3A1 25A1 65-71 17A1 72-73 Suffix Al 30-54 i 24 25-27 MI REMARKS A2 74-78 15 I Strict ^ ^ ^ City . btatf Zip Code f ; i i i Cunt iiiM.'it i mi Code: 01 • Mini- "it 80 : 11 A 'i' indicates that more dates follow on next card 1 t 1 I 1 r ' i • ( i - j ^ �UNIT LO'CATLO;,; DATA VARIABLE NAM:.-: COLUMN FORMAT UNIT ID 1-4 lit U N I T MOMU.CATIKK 5-80 76A1 DA'IK 1 5-10 312 REMARKS Year, month, day CURD 1 12-19 coin; 2 21-28 " COIvD 3 30-37 COKI< 4 39-46 " u COKD j 4 r - '-) - " 57-64 It ti>:<i- i, MI:-:, v ; UTM C o o r d i n a t e " 'j'j- 7 j ;••', ; l A ' 1 ' l . - C 's us V:.0'..' t l . ^ t - ( HUT. .-n-f rx.rc c.iur J i r . i U . b ) for t h i « dote 1 I'.'tT! J oocond d a t e f u r tliL' u n i t Tli i rd .l.-Jt . >- ! u •.j'i ;.-,;' io •-ii---:i-;:si ' L.;:, L djti.' f ;r t f ; c uni t f.'f till.. Uilil L.'is t i iiiM .t i :i.it. uni t f •!' tin �PERSONNEL DATA (Packed Format) VARIABLE NAME Name ( L a s t ) COLUMN FORMAT REMARKS 15A1 16-23 8A1 24 Al Name ( S u f f i x ) 25-27 3A1 Service No. 28-38 SSN 39-47 13,12,14 Kank ( O f f i c e r ) 48-51 A4 Blank if enlisted record. IMnV. ( K n l i s t c d ) 52-56 5A1 Blank if o f f i c e r record. Name ( F i r s t ) for Name ( M l ) jal r 1-15 57 - , i H , •' ^ \ ' ' lOM'K 11A1 Al 58-63 312 64. 'F1 A3 :-\>s 65-69 70-73 74-78 5A1 1-25 t A4 Conpoi.cnt Year, month, day 5A1 bran-.-!i ( S v c ) ~ 'M1 or 25A1 1 :' i. r Street i.iJ City 26-43 17A1 Jt.itv- 44-45 A2 Z i ; , t.,i, 46-50 15 t; i t y 51-67 17A1 i St.H.- 68-69 A2 ' Zip C.'-ue 70-74 15 1 Juc J t ion Level 76-77 12 ' No. t o u r s in VN 11 I>i -sU: jr ( -<-' S t a t u s f••r 79 1-4 A4 6 Al 8-11 A4 13 14 Al Al .«. i I I l i ' d J c a l Ki; cords ' -J Av .; i 1 . - l . - i i i v.-.: i R e c o r d s !-•«. .1 1 i >'!! I'oi'.i i (.• i p a n t in : I VA H| i v l i ' t n i olo t ;.y S t u d y \'.\ ::.;» L . ' H t y f,t idy , r ' Y 1 f o r y,-s, ' N ' f o r N o �V n/vi'A (Morning Report D a t a ) V A R I A B L E NAME •'ift.ii # Units :ard J n l t of COLUMN FORMAT 11 1st U n i t ID 3-6 A4 Dates of A s s i g n ment From \ssignmen 1 REMARKS 8-13 15-20 To A b s e n c e s 1st From 22-27 To 29-34 2nd Fro:;i 36-41 To f ( 43-48 50-55 3rd Kriini 57-62 To 64-60 '.th From To 6Mi c a r d i 70-75 2nd U n i t ID 3-6 ( i f noc'd- Dates of assign- .•vl) L'.ul A'. i:u:nt Fro::i ! T.\ '" ' ' i f 1 .; i ; i 1 1 t 1 t \ J i • 1 �..*""" V PERSONNEL DATA (Morning Report Data) VARIABLE NAME ; i f th COLUMN ft Units REMARKS FORMAT 1 11 A4 ;ard 1st Unit ID 3-6 Jnlt of Dates of Assignment From 8-13 \ssignmen To 15-20 Absences 1st From 22-27 To 29-34 36-41 2nd From 43— '*H To s 3rd From ( 50-35 57-62 To •'.th From 64-60 ^ To 6 Mi e.-irJ i 70-75 2nd Unit ID . 3-6 A'* i ( i (" noi.'d- Dates of assign- .-J) 'JnJ i:u:nt Fro::i , 'nil i!> i To ! 1 i ; 1 i 1 J t i • � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Alvin L. Young Collection on Agent Orange Description An account of the resource <p style="margin-top: -1em; line-height: 1.2em;">The Alvin L. Young Collection on Agent Orange comprises 120 linear feet and spans the late 1800s to 2005; however, the bulk of the coverage is from the 1960s to the 1980s and there are many undated items. The collection was donated to Special Collections of the National Agricultural Library in 1985 by Dr. Alvin L. Young (1942- ). Dr. Young developed the collection as he conducted extensive research on the military defoliant Agent Orange. The collection is in good condition and includes letters, memoranda, books, reports, press releases, journal and newspaper clippings, field logs and notebooks, newsletters, maps, booklets and pamphlets, photographs, memorabilia, and audiotapes of an interview with Dr. Young.</p> <p>For more about this collection, <a href="/exhibits/speccoll/exhibits/show/alvin-l--young-collection-on-a">view the Agent Orange Exhibit.</a></p> Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Box The box containing the original item. 063 Folder The folder containing the original item. 1690 Series The series number of the original item. Series III Subseries III Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Creator An entity primarily responsible for making the resource Rafferty, John L. Title A name given to the resource Memorandum: Limited Automation Project on Support of the VA Epidemiological Study and the CDC Birth Defects Study, from John L. Rafferty to DAAG-IM, June 2, 1982 Subject The topic of the resource Agent Orange Exposure Study AAOTF HERBS database ao_seriesIII